Registration Template

After the assessment product(s) have been purchased, the Test Site Administrator and Test Site Coordinator may register test candidates.  All test candidates must be registered with AAFCS prior to testing. Rosters must be submitted through the AAFCS portal by the 15th of the month prior to testing. 

Download the Pre-PAC Registration Template (Microsoft Excel) and enter the information for test candidates and the approved test site.   Data Required in the Template is Provided Below.  

First Name Middle Name Last Name Alternate Name Primary Address State Title Organization Name
REQUIRED OPTIONAL REQUIRED

REQUIRED

 REQUIRED REQUIRED REQUIRED

Candidate’s first name

Delete any special characters, accent marks, or extra spaces

Candidate’s middle name

Delete any special characters, accent marks, or extra spaces

Candidate’s last name

Delete any special characters, accent marks, or extra spaces

Enter the STATE ISSUED student identification number

 State Abbreviation (Use 2-Letter Abbreviation in ALL CAPS) Name of the Assessment Test Site Code

Complete the Registration Template Data Fields with the following information:

  • First Name (Column D) – Required*:  Enter the candidate’s first name; Delete any special characters, accent marks, or extra spaces in the name field.
  • Middle Name (Column E) - Optional: Enter the candidate’s middle name; Delete any special characters, accent marks, or blank spaces in the name field.
  • Last Name (Column F) – Required*:  Enter the candidate’s last name; Delete any special characters or accent marks, or extra spaces in the name field.
  • Alternate Name (Column G) – Required*:  Enter the Student’s Unique ID Number (up to 15 characters). The Student’s Unique ID Number is the state-issued number used for data reporting purposes; Delete any blank spaces before or after the number.
  • Primary Address State (Column H) – Required*:  Enter the two-letter state abbreviation in ALL CAPS
  • Title (Column I) – Required*:  Enter the name of the Pre-PAC assessment; Delete any blank spaces before or after the name.
  • Organization Name (Column J) – Required*:  Enter the Test Site Approval Code assigned by AAFCS; Delete any blank spaces before or after the code.

IMPORTANT NOTES REGARDING THE REGISTRATION TEMPLATE:

  • Do NOT alter the template as it will corrupt the formulas built into the spreadsheet.
  • Test Sites should ensure that the template is saved with a file name reflecting the state abbreviation, the test site code, and the assessment title. (Example:  VA-SS230999-CulinaryArts). 
  • Delete any special characters, accent marks, commas, ampersands, or extra spaces at the beginning or end of the data in the fields. These characters and spaces will cause errors in registration and administration.
  • A separate template must be completed and saved for each assessment title ordered.
    • The template will allow up to 75 test candidates.  A separate template can be used for additional test candidates (above 75).  
    • To organize candidates by a specific class or group, submit a separate registration template for each class/group.

Available Monday - Friday from 9 AM - 5:30 PM EST.

Submit Questions by Email to Pre-PAC

Direct Telephone Line: 703-636-7641

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